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7 Best Apps for Managing Rental Properties

The 7 Best Apps for Managing Rental Properties

Your rental property is a big investment, and you need to do everything you can to protect it. Here are the 7 best apps for landlords and property managers to not only track income but manage tenants and multiple properties more effectively.

7 Best Apps for Managing Rental Properties

Good property management software will make it easier to track rent payments, collect rent online, log requests from tenants or others who need access your property’s amenities (like maintenance).

The best apps should have other useful functions like tenant screening, access to instant financial reports to track your cash flow and checking on inventory levels at any time.

How Apps differ from Browser-Based Mobile Solutions

There are many app-based solutions for managing rental property, but how do they differ from browser-based mobile solutions? For one thing, apps are designed specifically for mobile devices and have a user interface that is optimized for smaller screens.

Mobile property management software allows owners to work remotely from anywhere around the world and view information from mobile devices. In other words, the native app lets you manage your properties in a mobile environment.

Cloud-based software are easily accessible anywhere via the internet and are accessible with compatible mobile devices.

Additionally, app-based solutions tend to be more comprehensive, offering features such as the ability to track repairs and maintenance, schedule showings, and process payments.

Another key difference is that app-based solutions are often subscription-based, while browser-based mobile solutions are typically offered as a one-time purchase.

Finally, app-based solutions tend to be more user-friendly, thanks to their streamlined design and intuitive navigation. Ultimately, the decision of which type of solution to use depends on the specific needs of the rental property owner or property manager.

What features the best apps for managing rental properties should include

As a landlord, there are a lot of things you need to keep track of – from rent payments, screening prospective tenants, lease tracking, maintenance requests to paying utility bills.

Overall, an app that offers these essential features can be a valuable tool for any landlord.

And if you want to be able to view rental listing from anywhere, choose rental property management software that has a mobile-friendly interface. With the right app, you can save time and money.

Here are some of the things you should look for in a good app for managing rental properties:

Easy payment processing

As a landlord, one of the most important things you can do is to make it easy for your tenants to pay rent. The easier it is for them, the more likely they are to actually pay on time.

And one of the best ways to make rent collection easy is to use an app that manages all of your rental property information in one place. Look for an app that offers online payment processing, record expenses as well as the ability to track payments and generate reports.

With an app like this, your tenants can simply log in and pay rent online. They can also track their rental income and see when their next payment is due. This makes it much easier for everyone involved, and it can help you avoid late payments and other problems.

Maintenance tracking

Another important feature for any app designed for managing rental properties is the ability to track maintenance requests. Look for an app that lets you create and track work orders, as well as schedule and track repairs and maintenance.

With a good app, you’ll be able to keep track of all the repairs and maintenance that need to be done on your rental properties, and you’ll be able to schedule them so that they get done in a timely fashion.

By tracking maintenance requests, you can ensure that your rental properties are always in top condition and that your tenants are happy.

Lease management

Any good app for managing rental properties should offer lease management features. This includes the ability to create and manage digital leases, as well as keep track of important dates and deadlines.

Having all of this information in one place can be a huge time-saver, and it can also help to avoid any potential misunderstandings or disputes down the road.

When it comes to choosing a rental property app, be sure to check out the lease management features before making your final decision.

Pre screening prospective tenants

Other features should include a function to identify high-quality tenants and managing rental applications.

This type of property management software should let you pre screen prospective tenants before sifting through applications or scheduling viewings. It should be able to generate a full report on the credit score, criminal activity, and removal of tenants if necessary.

A method of contact and communication with tenants

As a landlord, one of the most important parts of your job is maintaining regular contact with your tenants. In the past, this typically involved face-to-face meetings or phone calls.

If you want to be able to communicate with tenants easily, choose an app that offers a tenant messaging system. This helps to ensure that they are happy with their living arrangements and that any problems are quickly addressed.

As part of your tenant management plan, look for apps with this feature which makes it easy to send messages, schedule appointments, track rent payments as well as attach important documents. They also provide a convenient way for tenants to get in touch with you if they have any questions or concerns.

Helpful Reporting

Finally, a good app for managing rental properties should offer helpful reporting features. Look for an app that can generate reports on income and expenses, as well as track occupancy rates.

With this type of property management software, you’ll be able to see which properties are performing well and which ones need improvement. You can also use the app to find new tenants and screen prospective tenants. The app is a valuable tool for managing rental properties and keeping track of your investment especially when tax time comes up.

7 Best Property Management Apps


The rental monitoring app Rentmoji offers a very simple but clean design for tracking rent payments. This app promotes itself as an all-in-one property management platform by centralizing tenant and property data, and maintenance workflow management.

7 Best Apps for Managing Rental Properties

The app also features that are aimed at connecting software solutions for smooth communication between tenant, landlords and property managers. Rentmoji prides itself on getting the tenant and property manager on the same page when dealing with maintenance workflows.

As an investor and previously a renter, I know too well the importance of taking care of my tenant’s maintenance requests in a timely manner. As the tenant, I appreciated being kept informed of arrival times for trades people to attend to repairs and maintenance.

Rentec Direct

Rentec Direct’s property management app is available for both Apple and Android devices, and it gives users the ability to do everything from collecting rent payments to managing work orders. Additional features include a handy d-pad feature that makes it easy to navigate between properties if you manage more than one.

It offers features such as Cloud and desktop versions along with a phone application and tenant portal. Rentec Direct has an unusual pricing model, so you can pick if you want to pay the extra fees. Rentec Direct will operate as the basic rental tracking app in this section with some extra features, although it is much more costly.

7 Best Apps for Managing Rental Properties

This app provides you with the tools you need to manage your rental properties, including a tenant portal, online rent payments, and maintenance tracking. It also offers discounts on property insurance and other services.

Avail (formerly Rentalutions)

If you’re a landlord, chances are you know how much work goes into managing rental property. From finding tenants and collecting rent to dealing with repairs and maintenance, it can be a full-time job.

Avail is an app if you have a small portfolio or for do-it-yourself landlords that includes features like online rent collection, e-signatures for leases, dealing with repairs and maintenance and the ability to create custom work orders.

It helps you manage your rental property, from marketing and listing your rental property to finding and screening tenants to collecting rent.

It also has a section where tenants can view their payment history and submit maintenance requests.


TenantCloud is a one-of-a-kind app that helps you manage your rental property. It’s easy to use and makes your life as a landlord much easier. It offers many of the same features as the other apps on this list, including online rent payments, work order management, and the ability to add or delete units.

7 Best Apps for Managing Rental Properties

One unique feature of TenantCloud is that it offers a credit reporting service for landlords who want to run a background check and screen tenants. You can screen prospective tenants and send them move-in reminders.

Best of all, TenantCloud is free to use. So if you’re looking for an app that will make managing your rental property easier, TenantCloud is the perfect solution.


Landlordy is an app for landlords to manage their properties, tenants, and finances all in one place. The app includes features like online rent collection, expense tracking, and the ability to create custom lease agreements.

This app also offers a “Tenant Portal” where tenants can view their payment history and submit maintenance requests.

7 Best Apps for Managing Rental Properties

Landlordy is a mobile app for letting renters pay rents on the go. The free version lets you can pay rent and use basic accounting functions as a reminder. The free version is applicable to accounts with a lease for one house or a tenant while their most basic plan begins at $14.99 monthly.

Property matrix

Property Matrix offers similar feature sets in a single package along with an intuitive user interface. It’s the best choice for those who are interested in more customization options and accounts like customized report formats and documents.

This is an entire enterprise software package, and its basic plan costs $400 monthly. The plan’s base covers 250 units and the additional units will cost about $1.50 per month.


Appfolio is a rental property management app that includes features like online rent payments, work order management, and the ability to add or delete units. A unique feature of Appfolio is the “Tenant Portal” where tenants can view their payment history, submit maintenance requests, and even pay their rent online.

7 Best Apps for Managing Rental Properties

AppFolio is intended to largely target real estate investors with large numbers of properties, though the software can be adapted to suit all landlords managing properties. Currently there’s a large range of apartments and single-family houses in its portfolio, including large apartment complexes as well as a variety of apartments.

These are our top picks for the best apps for managing rental properties. Do you use any of these popular property management apps? Let us know in the comments!


What is a property management app?

Native mobile apps is an application developed specifically for mobile devices operating system. The Property Manager app allows the user to perform a number of things that require remote handling such as registering a vacant space or using property data on-site. A mobile app can also be used by the tenant to pay and request repairs on the iPhone or other smartphone device.

Who should use rental property management software?

Typically the tenant can use rental management software as a tool for the new business owner. Different companies have created special software which will work for different types of landlords, properties, and portfolio sizes.

They are aimed at DIY investors as well as to a team of users including owners, property management facilities, maintenance and lease agents.

Who are the best tenants to rent to?

Tenants with a good record of payment and can demonstrate stable incomes to show they have the ability to cover property damage in a secure way.

They also have positive credit reports and can produce excellent references from previous landlords. They are polite and respectful with no previous records of evictions.

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